Magic Theatre, a nationally-recognized 47-year-old San Francisco not-for-profit organization specializing in the development and production of new plays, seeks an experienced manager to work with Producing Artistic Director Loretta Greco.
The Managing Director ensures the smooth running of the daily operations through oversight of Contributed and Earned Income staff, Finance staff, and all general administrative functions.
This position works as part of an Executive Management team that also includes the Producing Artistic Director (PAD) and Director of Production (DOP). Passion for new work, substantive experience in not-for-profit theatre, and a track record in fundraising are highly valued.
- Contributes to the work of the Executive Management team in creating a positive and creative day-to-day environment for artists and staff that inspires open communication, teamwork and a culture of respect. Serves as a model of leadership, enthusiasm and good humor.
- Works with the Director of Institutional Giving and the Major Gifts Officer to formulate and implement a program for contributed income including the pursuit of grants, active solicitation of major donors, and the development and presentation of fund raising events. Is responsible for overseeing the continued organization of the Development Department and supporting all initiatives as described in the income calendar.
- Works with the Board of Trustees on board building and development; reports to the Board of Trustees on administrative and finance matters.
- Meets weekly with PAD to review strategy for supporting all programmatic efforts and for achieving monthly earned income goals and audience development goals as set forth in the annual budget and Strategic Plan.
- Leads staff, interns, and volunteers in achieving day-to-day goals and completing administrative tasks throughout the season. Magic staff currently includes eight full- or part-time positions plus five interns (August through June).
- Runs weekly staff meetings to review administrative strategies to achieve above goals.
- Works with the PAD to provide the public face of Magic Theatre for purposes of public relations and donor relations. Assumes a major role in the individual giving campaign.
- Ensures that all human resource policies are maintained and adhered to by all those working to support the theatre.
- Works with Marketing staff to create a multi-media marketing program.
- Administers and facilitates the daily movement of the high volume of information and communication flowing through the PAD’s office
- Reviews written output from all staff prior to final review by PAD.
- Works in tandem with Head of Patron Services (HPS) and Director of Production (DOP) on season calendar, Fort Mason facility issues, and parking concerns.
- Is responsible for contract negotiations with playwrights.
Human Resources / Personnel
- Performs all Human Resources-related duties such as scheduling company-wide personnel meetings and workshops; working with legal counsel to keep current on employment laws; and creating and distributing employee handbooks.
- Participates in the creation and implementation of the Injury and Illness Prevention Program, including annual training sessions, documentation and compliance.
Financial Management and Reporting
- Is one of two staff members on Finance Committee. Leads the staff’s Finance Department.
- Generates all financial reports needed for foundation proposals/reports, Finance and Executive Committee meetings, and full Board of Directors meetings.
- In conjunction with Controller, develops, controls, and monitors accounting procedures to support all financial preparation, reporting, and transactions including annual budgets, payroll, and reconciliation for multiple funds. As needed, upgrades best practices for departmental monthly/quarterly chart of accounts/expenditures outside of Production.
- Tracks weekly/monthly contributed and earned revenue and pledges and reports directly to Executive Management Team. Works closely with DOP on cash flow projections, and with PAD and DOP on annual budget.
- Processes checks and cash and deposit to bank on a weekly basis or more frequently, as needed.
- Oversees/executes administrative payroll, HR (insurance, unemployment), paying our administrative bills.
- Processes incoming invoices and requests for payment. Reviews accounts payable with DOP on a weekly basis, cuts and mails checks (with DOP). Reviews and signs operating fund expense checks in the amount of $5,000.00 or less.
- Supervises, reviews, and signs royalty reports associated with all productions.
- Conceives of sales approaches to increase annual Concessions revenue.
- Works with PAD on capital purchase decisions; maintains capital purchase schedules and reports.
- Opens and closes bank accounts, credit card accounts, and other financial instruments as required.
- Serves on audit committee along with controller. Works closely with Controller and DOP in preparing for and supporting annual audit.
- Takes primary responsibility for the preparation of financial materials required to complete proposals and reports for institutional grants, particularly with respect to project budgets and final financial reporting.
- Tracks accrual and usage of vacation time, sick time, and compensatory time for exempt employees. Manages additions and deletions to health plan and other benefits plans.
- Manages and supervises the completion of annual TCG survey and other surveys as required.
- Oversees purchasing and management of servers, firewalls, software, and high-speed Internet and all IT special projects in support of all functions to staff users.
- Provides oversight of patron and donor database system (SalesForce) and all of its functions.
- Oversees plant security systems, facilities and rooms scheduling and maintenance for Magic offices, theatre and offsite storage.
Additional duties, responsibilities and special projects as assigned by the Producing Artistic Director.
Skills & Qualifications
- Degree in business or arts administration (preferably MFA in Theatre Management).
- Experience in non-profit financial and administrative management, preferably in theatre with a producing organization.
- Direct experience in leading a staff of five or more.
- Deep appreciation for the performing arts.
- Strong interpersonal and organizational skills.
- Ability to juggle multiple priorities effectively.
- Excellent computer skills in Microsoft Office Suite 2010 within a Windows 7 Professional environment, and ability to learn and manage income database software (PatronManager, built on a Salesforce platform).
Magic Theatre has a variety of Apple and PC computers. The Managing Director must be able to work with both.
- Experience in personnel management.
- Up-to-date knowledge of employment laws and best practices.
- Experience negotiating and issuing contracts .
- Experience managing significant project budgets and schedules.
- Excellent written and verbal communication skills.
- Proven strong administrative and systems development skills, and attention to detail.
TO APPLY: Applications will be considered as they are received. To apply, send a pdf with cover letter, resume, references, and salary requirements to email@example.com
DIRECTOR OF DEVELOPMENT
ABOUT MAGIC THEATRE
Magic Theatre is dedicated to the cultivation of bold new plays, playwrights and audiences, and to producing entertaining and ideologically robust stories that ask substantive questions about our place in humanity while reflecting the rich diversity of the world in which we live. We believe that developing an evolved artistic vocabulary with the playwright at our side, over a period of time, greatly increases a playwright’s chance of thriving. For the last 47 years, Magic has provided a nurturing, yet rigorous artistic home for such writers as Sam Shepard, Paula Vogel and Luis Alfaro, among others.
A passionately committed staff and a dedicated Board support Magic’s mission and values. As part of a capacity-building initiative funded by the Rainin Foundation, the organization is currently working with a contracted development strategist on a comprehensive fundraising plan that will take the organization up to the 50th anniversary, and to oversee the transition to new development leadership.
The incoming Director of Development will play a vital role in leading a preeminent, nationally recognized theatre to its 50th anniversary and into its second half century. The Director of Development will work closely with the Producing Artistic Director and other senior staff to identify and implement strategies that will increase philanthropic support of Magic Theatre. This position will lead the comprehensive campaign leading up to and including the 50th anniversary, while overseeing the day-to-day fundraising operations. The Director of Development reports to the Producing Artistic Director until the appointment of a Managing Director.
- Reorganize and staff Development Committee of the Board, including the identification of non-Board committee members
- Supervise development staff and oversee all development activities including annual fund, institutional giving, special events and 50th anniversary campaign giving
- In partnership with Producing Artistic Director and Managing Director, lead the development of annual contributed income plans that support the work of the organization and reflect appropriate yearly growth
- Work with Board of Trustees and Development Committee to identify and track major donor prospects and develop cultivation and solicitation strategies for them
- Direct annual fund and all other individual fundraising appeals, including renewals, alumni appeals and acquisition appeals
- Develop donor benefits at all levels and coordinate and oversee fulfillment
- Oversee database management, including reporting and tracking, donor acknowledgements, and pledge reminders
- Serve as primary staff liaison to Development Committee, Gala Committee and Alumni Council
- Create a base of financial support for the Next Generation initiative, including professional apprenticeships, the Laney College partnership and underserved San Francisco high schools
- Bachelor’s degree or equivalent
- Minimum three years non-profit development experience, including annual giving campaigns, with a proven record of success
- Commitment to Magic Theatre’s mission
- Some familiarity with the San Francisco/Bay Area arts philanthropic community
- Ability to work in a fast-paced environment, meet deadlines, and demonstrate flexibility in meeting shifting demands and priorities
- Proven ability to priorities tasks and manage projects and deadlines effectively, with strong attention to detail and accuracy
- Experienced at developing and maintaining relationships with board members and donors, as well as with colleagues and external partners at all levels
- Strong analytical and communication skills
- Proficient in database management, Microsoft applications, and social media
- Willingness to work evenings and weekends as needed
TO APPLY: Send a cover letter, resume and references in a single pdf file to firstname.lastname@example.org This is a full time position with benefits. Competitive salary commensurate with qualifications and experience.